vacancy - Arts Administrator : We are hiring: Arts Administrator for Small but Prominent Artist Practice

2 days a week

deadline extended / open deadline  until we have found the best suited candidate



Ute Decker is an artist jeweller who creates sculptural pieces in Fairtrade Gold and recycled silver. At home more in the art world than commercial product jewellery, her work is represented by leading Mayfair galleries specialising in jewellery by fine artists; exhibited at major international fairs such as Design Miami & Basel, PAD and Tefaf and found in several museum collections including the V&A.

With several exciting upcoming exhibitions and projects, Ute Decker is looking to engage a part-time assistant to take over administrative tasks to allow Ute to spend more time in the studio instead of the office. 

The successful candidate will be working directly alongside the artist and will be able to manage all administrative aspects of a small but prominent arts practice. 



Responsibilities of the Role

  •  Hub of a small arts practice Coordinate & manage all administrative tasks for a busy artist with several ongoing projects at any time
  • Inventory & consignment management Keep records and archives up to date at all times with relevant imagery and work details (Artlogic). Coordination with studio assistant to ensure details are accurate.  
  • Bookkeeping & Invoicing   
  • CRM Maintaining contacts database & relationships   
  • Project Management /IT Solutions  Identifying, scoping & implementing improvements, maintaining best practices 
  • Process Improvements Process templating, style guides, stylesheets, delegation   
  • Overseeing Planning for exhibitions and professional photography & retouching  
  • Photography Basic photography & photo editing for website and records 
  • Email Monitoring general email, appointments, scheduling, clients and press 
  • Artist Website updating and maintaining               
  • Social Media managing all aspects 
  • Communication   Mature communication skills to engage with galleries, clients, suppliers and press 
  • Talks & Events & Exhibitions Compiling visual and preparatory material for artist, press and organisers         



The perfect Candidate will have/be

  • An experienced administrator 
  • Ability to communicate effectively at all levels, being concise and friendly in your written & spoken communication 
  • Efficient & diligent with thorough attention to detail 
  • Always looking to improve, streamline and template office processes 
  • Ability to work to your own initiative and to multiple deadlines 
  • Ability to prioritize, plan effectively and to problem solve 
  • Ability to work both as part of a team and independently 
  • Solid skills in Microsoft Office (Exel & Word mostly) and experience with project management tools  



  • Knowledge of tools such as ClickUp & Artlogic a bonus 
  • Being able to assist during UK exhibitions, Goldsmiths’ Fair and open studios at Cockpit Bloomsbury 
  • Experience in the high-end creative industry (fine art, high end contemporary craft, art jewellery) 


What is on Offer

Join a prominent artist practice exhibiting internationally. Being a small practice, the position allows the candidate to be fully involved in all aspects.  


  • The position is for 2 days per week 
  • Days can be flexible  
  • Location - there is some flexibility but mostly working together on site (Highbury Islington/Angel or Cockpit Arts Bloomsbury)  
  • Hourly Rate £ 16 - £ 20 / hr depending on skills and efficiency    


Should you have any questions, please do not hesitate to get in touch / 020 7354 4237



To Apply

  • To apply, please upload your CV and covering letter outlining how you fulfil the brief at the SmartRecruiters link  below.
  • Early applications encouraged. This is an open and rolling call with an open deadline for now until we have found the best suited candidate.
  • Start date flexible and ideally as soon as possible.



Application Deadline – open and ongoing for now in Q3 & Q4 of 2023





Details for
Administrator for Small but Prominent Artist Practice - Vacancy
with Ute Decker, artist jeweller  -  London

can be found here / 020 7354 4237