vacancy - Arts Administrator : We are hiring: Arts Administrator for Small but Prominent Artist Practice

Arts Administrator
Ute Decker, London
2 days a week - flexible
Application Deadline – 24 May 2024




The Role


An exciting opportunity has arisen for an experienced part-time administrator to work with us in an internationally exhibiting art jewellery practice.

 Responsibilities include contributing to the smooth running and growth of the business, managing communications, social media, newsletter and website content, creating strong visuals, managing all photography, as well as bookkeeping and diligent inventory management.

The role requires a proactive and organized individual with strong administrative, communication and presentation skills supported by excellent computer literacy.

The successful candidate will have knowledge of the current high-end contemporary craft, art or art jewellery landscape with relevant administrative and some marketing experience in similar design/craft/art-based studio practices or galleries. 

The position will be 2 days a week based at our office in Canonbury (N1) as well as our workshop at Cockpit Studios in Bloomsbury with some degree of flexibility depending on circumstances.


To apply please refer to additional application notes below and application form at
Application deadline is 24 May 2024.




About Ute Decker


Ute Decker is an artist jeweller known for her minimalist sculptural statement pieces.  Her work is represented by leading galleries specialising in jewellery by painters and sculptors; exhibited at major international fairs such as PAD, Design Miami & Basel and found in several museum collections including the V&A. Furthermore, with a desire to empower and champion positive change, Ute is a leading voice of the responsible jewellery movement.





Job Description – Key Responsibilities


  • Hub of a small arts practice Coordinate and manage all administrative tasks for a busy artist with several ongoing projects at any time
  • Inventory & consignment management Keep records and archives up to date with relevant imagery and works details (Artlogic training can be provided). Coordination with studio assistant.   
  • Bookkeeping & Invoicing  (training can be provided)
  • Photography Overseeing professional photography & retouching as well as have good photography, photo editing and resizing skills
  • Promotion & Marketing Create client presentations & proposals, promote exhibitions, new artworks and exciting news
  • Sales Assist Ute in following up enquiries, assist at UK events such as Goldsmiths’ Fair and Open Studios
  • Social Media & Artist Website Maintain, update, and produce content, including for external listings. Basic understanding of SEO             
  • Client & Partnership Relations Maintaining contacts database, nurturing and building relationships
  • Project Management Be familiar with project management principles to oversee scheduling, deadlines and key milestones in our ClickUp software (further training can be provided)
  • Initiate Improvements Create style guides, templates, manage delegations 





Candidate Key Criteria


  •  Be Organised  Methodical and thorough, able to prioritise tasks and bring a systemised and logical structure to work
  • Communication Professional, friendly and concise communication skills to engage with our galleries, clients, press and suppliers  
  • Resourceful and Proactive Able to take on tasks in unknown territories, can-do attitude, problem solve, learn on the go and generate new opportunities. Ability to work both as part of a team and independently
  • Keen Interest & Relevant experience in studio management and some marketing experience in similar contemporary craft / art jewellery / art or design based studio practices or galleries and  knowledge of the current landscape




Desirable Skills


  • Writing Skills  advanced copywriting for press releases, press enquiries, interviews, artist statements, artwork descriptions
  • Facilitate Growth Research and prepare exhibition, grant, collaboration, publication or commission opportunities





What is on Offer


  • Join a prominent artist practice exhibiting internationally. Being a small practice, the position allows the candidate to work closely alongside the artist and be fully involved in all administrative and marketing aspects.  
  • Freelance position - London N1 & WC1
  • Part-Time, 2 days a week
  • Mainly on site –  hybrid may be possible on occasions
  • Days can have some degree of flexibility, depending on circumstances 
  • Salary Pro Rata £25,000 - £35,000  (£16 - £21 per hour) – dependant on skills and experience






Application Process



  • Early applications encouraged  (for the ideal candidate, all dates could be earlier)


Should you have any questions, please do not hesitate to get in touch:
please note, I will be travelling 15 – 29 April and will respond upon my return